Spreadsheets have long been the default for tracking capital assets, but they’ve outlived their usefulness. Every audit cycle, institutions face the same headaches: missing updates, unclear ownership, duplicated records, and hours spent reconciling files passed between departments.
The problem isn’t your team. It’s the tool.
Spreadsheets were never meant to manage thousands of assets across buildings, systems, and users. They don’t scale, they are time-consuming to consolidate, and they don’t provide the accountability modern compliance standards require.
Why Asset Tracking Software Outperforms Spreadsheets
Asset tracking software replaces disconnected spreadsheets with a centralized platform built for visibility, control, and audit readiness. Every asset has a verified, centralized record. All inventory activities are logged in real time. And each department, from IT to Finance to Facilities, collaborates around the same data source.
The result is fewer errors, faster reconciliation, and complete confidence in your capital asset records.
With asset tracking technology like KEPR, you can:
How One Government Entity Streamlined Asset Tracking with KEPR
The University of Michigan’s capital asset team used KEPR to replace a patchwork of spreadsheets with a single, tech-enabled system. Instead of spending weeks reconciling conflicting files, they now complete verifications faster, and with cleaner records and fewer follow-up questions.
The impact to the county was immediate: less time chasing data, more time planning ahead, and total clarity on what assets were in use, where, and by whom.
Audit-Ready Asset Management Without the Manual Work
Spreadsheets don’t create audit trails. Once a cell is overwritten or a file is saved over, your change history disappears. That’s a big risk when auditors need verification.
Asset tracking software makes audit prep a natural outcome of how your team works. Every change is time-stamped. All asset history is centralized and readily accessible. And, every update is captured securely in a platform designed for compliance.
By switching to asset tracking software, you eliminate the uncertainty that comes with manual data handling. This approach reduces the risk of findings or noncompliance.
Fixed Asset Tracking That Saves Time and Reduces Risk
Asset tracking shouldn’t feel like a scramble. When you use the right system, it streamlines the entire process and makes it an easier task for all personnel involved.
With KEPR asset tracking software, institutions move from reactive to proactive. Staff spend less time emailing updates, formatting spreadsheets, or tracking down lost inventory. This gives property control and finance teams more time analyzing data, planning lifecycle replacements, and making strategic decisions.
You don’t need more spreadsheets. You need a system that’s built for accuracy and accountability. If you’re ready to replace spreadsheets for good, take a look at how KEPR can simplify the process.
You can preview KEPR now in our 3-minute demo video.
