For public sector organizations like Dekalb County, Georgia, maintaining an accurate inventory of capital assets is essential. With internal controls under constant scrutiny and external auditors demanding detailed documentation, the ability to confidently track and verify capital assets is a requirement for both financial reporting and operational integrity.

That’s where asset tracking technology like KEPR comes in to simplify how organizations conduct physical inventories. Service provider partners, like HCA Asset Management, integrate KEPR into their daily workflows to bring accuracy, speed, and structure to asset audits and reconciliations.

HCA did exactly that with Dekalb County, embedding KEPR into their process from start to finish when conducting a full inventory and valuation of its capital assets. The goal was clear: support audit compliance, strengthen risk management practices, and bring transparency to assets that support county operations.

Government entities need purpose-built asset tracking tools

Dekalb County isn’t unique in its challenges. Like many local governments, the county operates a range of departments, each with its own procedures, personnel, and physical footprint. Without a centralized, modern system for asset inventory, these environments tend to rely on spreadsheets, shared drives, or legacy software that isn’t built for mobility or multi-user collaboration.

The result? Inventories become reactive, difficult to verify, and have a risk of failing to meet the standards expected during external audits.

With KEPR, HCA was able to work side by side with Dekalb County personnel using a shared cloud-based platform that tracked each asset in real time. KEPR allowed field teams to scan asset tags using any mobile device directly through a secure browser, eliminating the need for app downloads or additional training. Locations, photos, and notes are all captured in one place, instantly available for cross-checking and reporting.

Less friction throughout the entire verification process

What makes KEPR especially valuable in government settings is its ease of access. KEPR is designed to remove friction at every step of asset tracking. HCA’s team didn’t have to onboard a new tool or install software across multiple devices. With KEPR, they could log in from the field or office and immediately start verifying assets. The county staff also had real-time access to audit trails and reconciliation data as HCA progressed through each location.

This speed and clarity was especially important for fixed asset categories like infrastructure, specialized equipment, and departmental furnishings. Every asset needed to be physically verified, matched to existing records, and documented for value and useful life.

Complete inventory and audit-ready records

KEPR isn’t just about scanning barcodes or updating lists. It’s about aligning data, location, and accountability across departments. With KEPR, Dekalb County now has a structured way to ensure capital assets are traceable and audit-ready.

The browser-first design means inventory work can happen anywhere, with no risk of version conflicts or outdated spreadsheets. For HCA, KEPR is part of a larger toolkit they rely on to deliver results for clients across government, higher education, and health care. The platform gives them confidence that every inventory is complete, accurate, and defensible.

With centralized visibility, consistent documentation, and a repeatable process, the county now has a more sustainable approach to inventory management. For partners like HCA, KEPR ensures every inventory project they lead is backed by technology that was built intentionally to work in the field with central visibility to controller and property control personnel.

As expectations for digital readiness increase for government entities, tools like KEPR become essential infrastructure as part of long-term financial stewardship.

Want to see how KEPR could support your capital asset program? Watch our 3-minute preview or request a demo.